- Carlos gave the name of each canoe along with the meaning. Coaches would like everyone to use the names of the canoes when referencing them (Makaha, Ka ikena, Mai Poina). The canoes are to be respected as part of the team.
- Andy reminded everyone dues are being collected with jerseys included for those racing. He also reminded everyone waivers are needed prior to getting in the canoe. We need both paper and online for everyone.
- Leonard spoke to everyone about our fundraising efforts including Auntie Aloha and sponsorships. If anyone has contacts at schools or businesses, please let Leonard know and he will make sure contact is made.
- Lisa spoke about the upcoming Aloha Festival and the need for volunteers. The event is scheduled for March 9th and 10th. Information will be coming out about this. Also, team members should continue to sell raffle tickets which we make $1 with each ticket sold.
- Kui and Ilona spoke about the upcoming races for the year and expectations for being seated for a race. The document outlining the races TAZ plans to attend along with expectations, are attached.
- Last item discussed is the safety of each paddler. Steers people are responsible in making sure PFDs, bailers, ropes and all needed canoe items are in the canoe prior to going out on the lake. If someone else notices missing items, please assist with making sure they get in the boat.
- $175 – single membership with a jersey
- $225 – family membership with one jersey
- $250 – family membership with two jerseys
- $100 – non-racing member and student (does not include jersey)
- $25 – jersey fee for adults (for additional jersey above one included with membership dues)
- $10 – jersey fee for keiki
- March 8th: We will need a crew to paddle the wa'a over to the park to set it up. There will be other set up tasks for this day.
- March 9th: We will need to have at least 4-6 volunteers for each shift, the festival runs from 10:00 a.m. to 5:00 p.m. Shifts will be set up soon. We'll discuss further at the general meeting. We will be selling lei's and possibly shirts to raise funds for our club.
- March 10th: Same as the 9th but we will need help breaking down at the end of the Festival. Lisa will provide drinks and snacks to keep you hydrated and satisfied both days.
It’s now 2019
and we have a full year of fun and challenging activities for the team. Here are some important highlights from the
first Team Arizona board meeting:
through January will continue to be Thursday evenings at 6:00 p.m. and Saturday
mornings at 8:00 a.m.
in February practices will be 3 days a week adding Tuesday evenings at 6:00
p.m. along with Thursday and Saturday.
- Membership dues for the year are being
collected. The board voted to increase dues slightly to
include race jerseys. Here is the breakdown:
$175 single member with one jersey
$225 family with one jersey
$250 family with two jerseys
$100 non-racing member and student (does not include jerseys)
additional jerseys can be purchased for $25 a piece for adults and $10 for keiki.
(Please contact Diana with any need for
payment arrangements. Payments can be made in person to a board member or
online on the TAZOCC.com website.)
WAIVERS NEED TO BE COMPLETED BEFORE YOU
CONTINUE TO PADDLE. You
will not be allowed in the canoe without a waiver filled out and signed.
first general meeting for members to hear coach’s goals for the year is February
9, 2019 at scheduled practice. Another general meeting will take place after the Aloha Festival.
- TAZ pullovers are being sold for a limited time. Please see our website's store for more information.
Please see the
attached Board notes for any additional information. As always, if you have any questions or
concerns, please contact one of your board members listed: Andy Thomas –
President; Lisa Zanin –
Vice President; Diana Durham – Treasurer; Amy Hartle –
Secretary; Michelle Vega –
Member at Large; Tony Holland –
SCORA Representative; Kui Eugenio –
Andy Thomas – I
began my paddling journey after Aloha Fest in 2013. I was fascinated at the
time by the sport and the people I was about to forge new relationships. I have
served on the board for the past couple years and look forward to continuing
serving in a leadership position. In the past I have coached little league,
served as President of the Tempe Town Lake Outrigger Canoe Association, and
offered my time through various volunteering and charitable events. As Team
Arizona OCC President, I will look to continue our efforts to organize and
structure the club so that it can stay true to its values and traditions. One
of my focus points has been to establish safety and communication processes to
ensure every member can have a safe, fun and fulfilling experience.
Vice President Nominees:
Carlos Hernandez De
Pena – As a paddler, and a person, I've dedicated my life to helping
people. As Vice President, my plans for our club include finding more sponsors,
reaching out to other non profits for more community involvement, and more time
spent teaching new paddlers how to develop. Help me in achieving this goal and
help grow Team Arizona.
Lisa Zanin – I am
currently VP of HCZ Custom Homes which develops and builds homes, and I run our
custom cabinetry division which we have been in business for over 24 years. My
responsibilities are to generate business and design homes &
kitchens/bathes for our clients. As with any personal small business, it’s
imperative to ensure your customer service and the products you deliver are top
notch. As Vice President for the Canoe Club, I would bring my expertise of
running and growing a business to the position. In addition to augmenting the
President’s responsibilities, I realize how important the Aloha Festival is to
generating money for the organization along with coming up with new ideas on
how to raise monies for the Club. Having been raised in Hawaii, I understand
the importance of making sure that the members of the club embrace Hawaiian traditions
which is the nucleus of our community as a whole. This causes a strong
foundation upon which all of us are a part of.
Diana Durham – I
have been the Treasurer of TAZ for the past 2 years and look forward to serving
in this position again this year. I have been a member of TAZ since 2012 and am
proud to be part of this amazing ohana. I have been “Aunty Aloha” managing our
lei stand for the last couple of years as well. While my background is HR, I
have been part of start-ups and small organizations where I have managed
finances and budgets as well as HR
Amy Hartle – I have been
with Team Arizona for 10 years…I know, a long time. When I started with
the club Uncle Allen our founder, asked me to start participating on the board
right away as the Secretary and I held that positions for a couple years. In
following years, I have held positions of VP, Head Coach and served as
Secretary for the TTLOCA Regatta. I love Team Arizona and the principles
it was founded on and want to continue to perpetuate this through our
ohana. Professionally, I have worked for the State of Arizona and
currently work for the City of Phoenix. I
attended ASU and hold a master’s degree in public administration. I have always
valued communication and information and possess the organizational skills
needed to be a successful team secretary. I hope throughout the 2019 year, you
see what I can bring to the Team Arizona board and our members.
Member At Large Nominees:
Alicia Riley – Over
the years I have been a part of a couple of different clubs, The Chisholm Trail
Saddle Club and The Natural Athletic Strength Association. I joined TAZ in
April 2018 as a new member to the team and a new paddler. I have attended two
races, MDR and ADR, and been regular with attending practice when I’m able. As
a new member to the team, I can bring a new and fresh perspective. I can still
actively relate to being a new member to TAZ and as a new paddler. I would
desire to bring new ideas and from a perspective that will get the name of TAZ
promoted and see growth within the organization. As a part of other clubs and
organizations I have learned to have a voice, seek the voice of others who are
not on the board, and understand that every organization has a polity system
they follow. My heart and desire is to see TAZ continue to flourish in teaching
paddle and the culture it holds to people, bringing community to the people
within, and creating an environment that is welcoming to new people to join the
Michelle Vega – I
have been spending my spare time at Tempe Town Lake since 2007. I started as a dragon boat paddler on a
corporate team and then moved to the competitive teams. I was introduced to outrigger paddling in
2017 and loved it. In 2018, I decided to
move more of my focus to this sport and raced in three races. My plan is to race in as many outrigger races
as possible in 2019, with the goal of paddling and racing in Hawaii with
TAZ. I am a year-round paddler and am
only side-lined when I am taken down by heat exhaustion/heat stroke, which
packs more of a punch every time I get overheated.
I have three children and a husband named Gary, who is
always popular with groups. I torment my
family by taking them places to “explore.” Safety is usually not at risk, and
they ultimately enjoy these outings. I
believe that travel helps to broaden minds and open hearts. One of the most memorable of our adventures
was hiking the Mt.Pinatubo volcano in the Philippines.
I am involved with various non-profit groups in the
community (Children’s Cancer Network, Happily Ever After League and Junior
Achievement) and have done a lot of fundraising. I have captained crews for both the full
Ironman and the half Ironman in Arizona and am willing to captain a crew again
in 2019 in order to raise funds for TAZ.
I am also available to help plan and organize other fundraisers –
perhaps a poker tournament.
I work in finance at CVS Health and like to spend my spare
time paddling, traveling and laughing with my family. I grew up in Wisconsin and take cheese
seriously. I have taken groups to
Havasupai Falls and Zion and enjoy watching people experience new things that
put smiles on their faces. I would
always rather be outside than inside. My
house and the laundry piles reflect this.
I have been recruiting paddlers to TAZ to help grow the
sport here in the desert. Although I
consider myself somewhat new to outrigger canoe racing, if placed on the board
for TAZ I would commit myself to helping meet the goals of the team.
SCORA Representative Nominees:
Stacia Palafox – I believe I would be a good candidate for
Scora rep as I have served on the board for 5 years. I needed a break last year
but did miss it. I decided that being a rep would give me an opportunity to be
involved with TAZ and expand my opportunities with learning more about how
Scora works and help keep our team on their good side. I think this would also
be a good chance to paddle with other teams
Tony Holland – I
have cultivated extensive contacts with other teams through the 9 man change
seasons. I look forward to the opportunity to expand those contacts through the
Scora representation and create new opportunities for our members to paddle
with other clubs when we run out of seats or are not attending races. And I
promise not to fall asleep during the Scora meetings
Valerie Smyth – I
offer my past experience in the position and interest in representing TAZ in
Cali SCORA meetings as reasons I would work well as SCORA rep. My goal in 2019
will be to bring other interested club members to the meetings thereby
expanding our membership's understanding of what is involved in being SCORA
Head Coach Nominees:
Kui Eugenio – I
have been with TAZ for about 7 years now. 4 as a board member and 2 years as a
head coach. I feel like we have done a great job cultivating the Aloha spirit
and guiding the direction of this ohana. While I'm not the most knowledgeable
about all things outrigger, I do feel I have enough experience and a handle of
what our paddlers need to further their paddling career to enjoy and be
successful and safe within this sport.
- Paper ballots will be available at the lake from December 1 – 8 and at the Holiday party, December 9th
- If you can not complete a paper ballot or will not be at the party, you may email your vote to Merrily Pychinka – email@example.com by Saturday, December 8th
The President shall be
the principal executive officer of TAZ OCC, and shall, in general, supervise
and call all meetings of the members. The President shall act and speak on behalf
of TAZ OCC and shall be responsible for general administration. This position can only be held by someone that has been on the board the previous year.
- Equipment – ensuring team
canoes, trailer and dollies are being maintained and kept in good
- Hawaiian Culture – ensuring the
club follows traditions, such as pules, chants, and canoe blessings
- Elections – oversees annual
In the absence of the
President, or in the event of his or her inability or refusal to act, the
Vice-President shall perform the duties of the President, and when so acting
shall have all powers of the President and shall perform such other duties as
from time to time be assigned by the President.
- Team Gear – oversees team
jersey orders, banners, and logo wear
- Aloha Festival – in charge of
managing our team tent, signing up volunteers, raffle tickets, works with
Aloha Festival committee as needed
The Treasurer shall have
charge and custody of and be responsible for all funds and securities of TAZ OCC; receive and give
receipt for money due and payable to TAZ OCC from any source whatsoever, and deposit all such money
in the name of TAZ OCC from any source whatsoever. The treasurer shall maintain accurate and
detailed records and shall report at every meeting of the Officers all
transactions regarding finance and
the overall financial status of TAZ OCC; and in general, perform all the duties
of the office of Treasurer.
- Fundraising – member of
fundraising committee, acts as Chair when one is not in place.
- Gifts and Awards – oversees
annual team holiday gift and awards
The Secretary shall be
custodian of the records and reports, including these ByLaws, current relevant
race rules, results of all races and reports of Officers and committees of TAZ
OCC. The Secretary shall keep the minutes of the meetings of the Officers; and
in general, perform all the duties of the office of Secretary.
Additional Duties include:
- Race Coordination – works with
Head Coach to register crews for races, coordinates schedule of events
(canoe loading/unloading, race day agenda)
- City of Tempe Activities &
Events – follows City of Tempe to stay on top of upcoming activities, like
races or festivals, happening on and around the lake that may affect
Member at Large
The Member at Large
serves as the liaison between the membership and the Board; attends Board
meetings and provides the Board with feedback members may have.
- Ironman – coordinates with half
& full Ironman captains that members are volunteering and up to date
on event schedules
- New Member Coordination –
Welcomes new members as they join TAZ, works with SCORA rep to ensure
waivers are being completed and member information is being recorded on
The SCORA Rep shall keep
all the records of waivers of current members, including applications and
signed releases. The SCORA Rep shall notify all members in regards to SCORA
meetings and practices. The SCORA Rep will also attend all meeting with
- Safety – makes sure we have
complete first aid kits, PFD’s, signed waivers, and incident reports. If
an accident happens during practice, SCORA rep will ensure an incident
report is completed and recorded.
- Community Outreach – organizes
charity outreach for team to participate in
The Head Coach shall
have complete authority over such matters as practice, schedules, training
program, selection of crews and teams and use of the existing equipment. The
Head Coach may discipline a crew or team member for any act he/she considers a
violation of his/her rules; and in general, perform all duties of the Office of
Head Coach. The Head Coach will also attend all meetings with SCORA.
- Pre-practice conditioning –
will set out of canoe training, such as pre-practice stretching
- Key Management – maintains team
keys and locks for boatyard and storage lockers
Team Arizona OCC Board Meeting
Attendees – Andy Thomas, Carlos Hernandez, Diana Durham, Sofia Munda, Jeff Leonard, Merrily Pychinka, Valerie Smyth
- Account Balance – $8,906.96
- $5,000 of this total is in our unlimited canoe savings account
- 2018 Spending & Revenue – YTD data – QB report attached
- Recent / Upcoming Expenses
- Holiday gift – $500
- Canoe cover – $800
- Received / Expected Income
- $676.70 ADR sales
- Malia canoes – 1 @ Todd’s, 1 @ Kui’s.
- Virginia – bodywork, fiberglass vie, paint – Thanksgiving weekend, Dec 1-2
- Ryan – won’t start working on this one until Virginia is done
- Malia canoes – 1 @ Todd’s, 1 @ Kui’s.
- No work currently needed
- No work currently needed. Will relook at before race season next year
- Brakes on trailer – need quote and relook at early next year.
- Covers & Skirts
- Skirts – need for Mai Poina; need to get quotes. Will relook at early next year.
- Cover – Stephanie took measurements at ADR of all 3 canoes. Board approved one. Board discussion around purchasing a second canoe cover for makaha – voted and approved.
- Committee Meeting Recap – 10/29
- Sponsorship/Donation breakdown – see attached. Board decided to take sponsors off the back of the jersey’s.
- TAZ basket – thank you popcorn basket, basket of logo gear, picture of team. Local company items (not vodka bottles, bundt cakes, honey, salsa) – cost based on level of donation
- Lei sales – working with local high schools to do a joint fundraiser
- Write up from captains of what we learned & what we could do better next year.
Practices & Races
- Offseason Practice Schedule
- Thursday @ 6:00p / Saturday @ 8:00a. Paddle schedule may change based on Heja attendance
Processes and Reports
- Leonard will modify the incident report to keep at locker. This will include instructions of what to do when an accident happens and how to fill out the Incident Report.
- Team Equipment – OC-1 and OC-6 use
- Kui will write up the requirements to use team equipment, specifically the OC-1 and OC-6 canoes. An email will be sent with requirements along with posting requirements on storage lockers at the lake.
- The biggest requirement will be that TAZ members must get Coach approval to use a canoe before it is taken out.
- If taking a canoe outside of team practice times, and after getting Coach approval, all persons using the canoe must be a TAZ member in good standing
- Nomination process
- Email out to all members with nominations in by Monday, 11/26. Ballot will be created by 11/30
- Board elections
- Paper voting at holiday party. Will have mail in voting to Merrily
- Ballots at lake – put in a box (name on ballot) so we can track
- Board position duties
- Board discussed and approved breakdown of additional duties for each board position
- Deliverables for new board
- Write up for old board to hand to new board members of what their position does and where to find everything. Have it in the google docs or email by 12/8
- Holiday Party – Sunday, 12/9, 3:00p – 7:00p
- recap/overview @ party
- Aloha Festival
- Carlos to take on getting to a meeting to discuss ideas with committee. Attend meeting and set up connection with Uncle Kimokeo
- SCORA meeting update
- New clubs process – clubs that sponsor new clubs should follow those clubs to make sure they comply with SCORA rules
- Race divisions – if there are 2 or more canoes per division, then they would be eligible for medals
- Voting on new clubs & proposals – December 1 in Oceanside, January 27 in MDR (voting meeting).
- SDOCC – potential new race that would be happen in May as a trial run.
AWESOME JOB TAZ! Thank you so much to those of you that volunteered for the half Ironman, this past weekend. We made some money for the club and now we need to put our efforts in once more!
We still need your help with the full Ironman scheduled for November 18, 2018. This event is vital each year to eran the money necessary to keep our membership dues low, maintain our canoes and pay for lake fees so we need ALL members to volunteer for this event. Here is the link: volunteer sign up If you have any questions you can ask any board member or the captains listed below.
o Run Station #9 (Ilona) – Sunday, November 18th
o Women's Change Tent (Amy) – Sunday, November 18th
o Bike Check Out (Stacia) – Sunday, November 18th
If we do not get the participation, we will be forced to withdrawal from at least one of the areas and this could result in membership fees increasing. PLEASE get signed up now. It’s not the whole day, just a shift if that’s all you can do.
Right now we only have about half the members of TAZ signed up. This is not okay. Step up!! It’s a very small thing to do for the team.
Here is the link to get signed up for your preferred area: volunteer sign up
Sent: Thursday, October 25, 2018 5:15 PM
Subject: Events on and Around Tempe Town Lake Marina
We have a few events coming up that will impact the lake, see below..
Weekend of October 26th and 27th
Saturday October 27th-Making Strides Against Breast Cancer Walk– Walk will begin at 8am. This is a large walk with about 20,000 participants and road closures (see link below for details). For marina access take Gilbert Drive from Scottsdale
Road. The bulk of walkers will be passing by the marina between about 8:15am and 9:15am. PD will wait for a small break in participants and let vehicles through. Boat storage under the 202 will be accessible from Washington Street.
Sunday October 28th -Walk Now For Autism Speaks- Walk will begin at 9:30am. This is a large walk with about 20,000 participants and road closures (see link below for details). For marina access take Gilbert Drive from Scottsdale Road. The
bulk of walkers will be passing by the marina between about 9:45am and 10:45am. PD will wait for a small break in participants and let vehicles through. Boat storage under the 202 will be accessible from Washington Street.
Weekend of November 3rd and 4th
Saturday November 3rd -Ignite the Fork Open Water Swim 2-4pm- This swim will stage out of boat beach. If you plan to launch from Boat Beach during this timeframe please be patient, volunteers will help guide boaters and swimmers. All boaters
should plan to stay east of the buoyed swim course stretching from the west Mill Avenue bridge to about 200 meters east of the east Mill Avenue bridge. If you are launching out of boat beach you‘ll need to use the southern bridge arches on Mill Avenue when
passing by the race course after launching and when landing.
Sunday November 4th -Ignite the Fork Triathlon 4am-12:30pm- This event will have a few road closures starting between 4 and 5am, see link for details. The swim will stage out of boat beach and there will be several waves of swimmers all morning
until about 11:30-11:45am. If you plan to launch from Boat Beach please be patient, volunteers will help guide boaters and swimmers between race starts. All boaters should plan to stay east of the buoyed swim course stretching from the west Mill Avenue bridge
to about 200 meters east of the east Mill Avenue bridge. If you are launching out of boat beach you‘ll need to use the southern bridge arches on Mill Avenue when passing by the race course after launching and when landing. Please be aware and make plans as
this event is going to put some extra strain on Marina parking that morning.
Office: (480) 350-8069
Cell: (480) 322-9069
- This Saturday, 9/29, AFTER PRACTICE we need 6-7 volunteers to help load and unload 2 canoes at Todd's & Kui's houses so they can start repair work on them. Thank you Todd & Kui! Let one of our board members or coaches know if you can help.
- We have two HUGE volunteer/fundraising events coming up that we need EVERYONE to sign up for. These events help pay for club expenses, like canoe maintenance and storage fees, so we don't have to raise our membership dues. Please sign up and find others within your family and friends to help out our awesome ohana.