TAZ BOD Meeting Notes 2/28

TAZ BOD Meeting Notes 2/28

  1. CANOE REPAIR
    1. Painting might happen Saturday March 4
    2. Painting Malia must be on Sunday, March 5, if Mr. Painter doesn’t come
    3. Sanding on Ka I kena & Malia needs to be done
    4. Help Mr. Painter paint so it’s cheaper, $50 hour
  2. EQUIPMENT REPAIRS
    1. No info on trailer
    2. Dolly is being created for $0
    3. Buy the people making it BEEEEERRRRRR
  3. BLESSINGS
    1. One at the festival, two at the lake?
    2. Depending on Uncle Kimokeo being there
    3. Renaming the Malia to Uncle Allen
    4. Make an event of the blessing
    5. Uncle Kimokeo will be at the Aloha Festival on Saturday Morning, and Sunday Evening?
    6. Have to figure out if the canoes have to be in the water???
    7. Sunday 5:30p for club the blessing
  4. ALOHA FESTIVAL
    1. Sign up sheet– shifts
    2. 9-11:30, 11:00-1:30, 1-3:30,3:30-5:00
    3. Saturday & Sunday
    4. Friday are needed to load, need at least 6
    5. Canoes must be loaded at the site by 5:30
    6. Andy will bring tent
    7. We are provided with table & 2 chairs
    8. Flyers, wristbands, hats, shirts, business cards
    9. Leis with our brand are allowed for sale–100 leis made, need to put business cards
    10. Need to order more yarn
    11. Tell people to bring their own chairs-tables
    12. At the table, captains for square, at all times to sell/represent TAZ efficiently
    13. Showing people how to rig, lei making, and other Hawaiian traditions
  5. NO QUICK STRAPS
    1. Make a rigging station
    2. Create a schedule in order for people to cycle through different things.
    3. Posters to teach people about outrigger, parts of the canoe, map of Hawaii
    4. Put stuff in the canoe, specifically the seats in order for kids to not climb in it
    5. Put up a sign to tell people not to climb into the canoe
    6. Announcements on the website for the blessing and rigging events
  6. BUYING STUFF
    1. Pop up tents-$500 for EZ-up, more being worked on
    2. $60 for new poster– contact Robert OR Fedex Business
    3. Need the square app for more opportunities for sale
  7. PRACTICES
    1. With only one canoe, we need to load the boat on Thursday, March 2
    2. If we get no confirmation for the canoe to paint, no loading of the canoe
    3. Practice Saturday, March 4 is on at 8AM, possibly loading or moving canoes
    4. Short runs until we have canoes done
    5. Need to cancel or organize a better way to manage practice
  8. FUNDRAISING
    1. Email to Hanohano for vendor information
    2. Get more contacts for more information and possible discount
    3. Crystal Pier vendor tent for $200
    4. Raffle Prize brings it down to $150
    5. Due by May
    6. No information for MDR & Irons for selling leis on website
    7. Banquet room for July after Irons?
    8. The Gorge is July 15
  9. COACHING
    1. Tally votes and get names for races for 2017
    2. Giving feedback is necessary for whether one should do at a race
    3. Surveying doesn’t always help
    4. What to our paddlers want to gain this year for themselves?
    5. What do our paddlers want to gain for the club.
    6. Tuesday, March 21, CLUB MEETING
    7. Who REALLY wants to race?
    8. New Assessments
  10. DONATIONS & HELP
    1. Help out IK with cradles, stickers, and possibly a dolly
    2. Kai Wai stickers, cradles with their color and label
    3. We love our sister clubs, and we should pay back to our Ohana
  11. OPEN HOUSE
    1. March 18 at 10 AM
    2. 8 AM club practice
    3. double-hull- sit on the platform over the iakos
    4. Need waivers ready
    5. Need a sign up for club members going to do what in the open house
    6. 40- 50 people expected
    7. Potluck
    8. We will need more people for management
    9. Andy will work on logistics for open house
  12. Miscellaneous
    1. Need to call Bubba and the SCORA crew
    2. More networking means more opportunity for growth
    3. BOYS CLUB & Women in Adventure
      1. Can’t do paddle until September or farther
  13. Future Board Meetings
    1. first Monday of the month at Paradise at 6:30p
      1. April 3
      2. May 1
      3. June 5
      4. July 3

 

Board Meeting 1/12/2017

Date: 1/12/2017

Location: TTL

In attendance: Carlos, Dee, Larissa, Jose, Stacy, Kui, Stacia, Andy

Agenda

INSURANCE

DUES

BOATS

FUNDRAISING

ONLINE FUNDRAISING

MEMBERSHIPS

MEETINGS

EXPENSES

OPEN HOUSE

SCORA

BOATS

PRACTICE

RACERS

RANDOM NOTES

TASKS

 

INSURANCE

  • Through Servco in Hawaii

  • Diana needs to call insurance

  • Expenses-  $1M Rider insurance needed for the City of Tempe

DUES

  • We have a tracker

  • due dates

  • more communication

  • All dues in by January 31st or settled with Diana

BOATS

  • Storage- space

  • Club owns 2 OC 1

  • OC 1 fees for other people

  • Only oc1’s or other kinds of boats?

  • Our space can hold 2 or 3 more Oc1’s $150/year

FUNDRAISING

  • Lacretia, contact for ALOHA FESTIVAL

  • Raffle tickets

  • $5 each- $1 for the club

  • All tickets need to be turned in by February 28

  • 100 tickets from Bob

  • Ask bob who the check needs to be written out to

  • ASK: Sell more hats, leis, shirts, STUFF

  • EMAIL TED FOR ALL ALOHA FESTIVAL STUFF

  • How many tents, what can we bring, how big is our space

  • ASK if I can bring a generator- which

Online Fundraising Account

gofundme

  • Make a campaign

  • Canoe repair campaign

  • Scholarship

  • Keiki scholarship

  • Video exposure a must

Amazon Smiles

  • Learn and show people how to do it.

  • Email about it

  • Company Amazon accounts

Membership

  • SIGN WAVERS

  • End of January all are due

  • $100 Students

  • $150 Individual

  • $200 Family up to 2 adults 2 kids

General meeting

  • February 25

Next Board Meeting

  • February 2nd

Expenses

  • 4 TAZ TENTS that say TAZ ON THEM

  • Kui buying stuff for open house and then some

Open House

  • March 18

  • Taz business cards, flyers, bracelets

SCORA

Voting

  • We want unlimited to have their own category for coed masters

Boats

  • Painting and repair

  • Andy looking up for companies

  • Fiberglass work needs to be done

  • Need another dolly

  • Brett to loan weld machine or

  • Andy will look for metal working shops to make it

Practices

  • Tues, Sat- Salton Sea

  • Thurs, Sat- Open

  • This Saturday no closures, just delays

  • 8AM Saturday General practice

  • 2 Special Practices- Monday-MLK DAY- NY coming into town- EXTRA PRACTICE

  • MEET UP- Women on Adventure: January 21 10AM- Double Haul- Borrow Na Leo’s dolly– Regular practice planned, need more people to help steer and stroke, POTLUCK

Racers

  • Higher Expectations

  • Need to know how to swim

  • Emergency PFD

  • Tread water tests- water tests

  • Set for Salton Sea- Coach Kui is happy

Salton sea

  • Look for camping and sleeping options

  • Salton Sea Registration done by the coaches

  • No crews are set yet

Random Notes

  • Na Pali

    • 6 and 6 for crew- coed

  • Start making plans and intent to race

  • Same SCORA races planned this year with exception of ADR Havasu and Na Pali

  • Jose is the point of contact for Kialoa discount blades

Tasks

  • Need External coach for practice when board is occupied

    • Amy, Ilona, Leonard

  • TEXT KUI ABOUT WELCOME PACKET, TENTS CARDS, AND STUFF

  • SEND EMAIL ABOUT ALOHA FESTIVAL TONIGHT!!!!!!!!!

  • Andy to contact Salton Sea for booth and camping

December 20, 2016 Board Notes

Notes: December 20, 2016

In attendance: Carlos, Dee, Larissa, Jose, Stacy, Diana, Kui, Leonard, Stacia

FEES

CREWS, COACHING & PRACTICE 

TAZ CLUB RACES

OTHER EVENTS

BOAT MAINTENANCE

TRAILER MAINTENANCE

NEED TO BUY

TRIPS

RANDOM NOTES

INSURANCE INFO

NEXT MEETING

FEES

  1. Bank: $8,500

  2. Ironman: +$ 2,400

  3. ADR check +$800

  4. Storage Fee: -$2,500

  5. SCORA Fee & Insurance: ~$1,000

  6. New paddlers paddle for free 3 times then need to make a decision

  7. TAZ Tracking – Online

    1. No one gets added until dues are paid

  8. Accountability is #1, new policy set

    1. 30 days away from race, fees are due

    2. 7 days away from race, cannot race, OR speak with coach

  9. Pay Club Dues by 1/1/2017 for discount

  10. Payment options are available for membership dues

CREWS, COACHING & PRACTICE

 

  1. All paddlers need approval from coach

    • Novice in general can’t do some long distance races 15+ miles (coaches decision)

  2. Log all paddler’s practices

  3. PRACTICES FOR DECEMBER – FEBRUARY (SALTON SEA RACE)

    • TUESDAYS 6 PM: SALTON SEA RACE PRACTICE

    • THURSDAY 6 PM: OPEN PRACTICE

    • SATURDAY 6 PM: OPEN PRACTICE

 

TAZ CLUB RACES

 

  1. SALTON SEA 6-12 Miles ($45 Due by January 11, 2017)

  2. Crystal Pier

  3. Marina Del Rey

 

OTHER FUTURE EVENTS

 

  1. January 21st – Recruiting event: Woman on Adventure (Double haul practice?)

  2. Next SCORA meeting 1/21/2016

  3. March 11-12 – ALOHA Festival (Tempe Beach Park)

  4. March 18, 2017, TAZ Open House (use punch cards to get rides in the boat for newbies)

BOAT MAINTENANCE

  1. Get 2 quotes on maintenance

  2. Call Rosen for paint options (Include info on polish, clear coat, & paint)

  3. Other options for paint. Tom Woolridge – 6023198113

  4. How much do canoes currently weigh

  5. An Industrial scale

  6. Makaha – Bradley (Clear Coat, polish)

  7. Ka Ikena – Bradley (Fiberglass Repair, Clear Coat & Polish)

  8. VIRGINIA (Needs structural repair Paint, Clear Coat & Polish)

  9. TITA Malia (Paint, Clear Coat & Polish)

TRAILER MAINTENANCE

Structural work needed

  • Rusted Bolts

  • Flat bar VS Oval Carrier

  • Add Tool box on trailer

 

TRIPS

Saguaro after February

 

NEED TO BUY

  • Yoga mats

  • Holder for the lights on the iakos

  • Flag holder

  • 2 New dollies

RANDOM NOTES

  • Link to open drive in email w/ SCORA folder

  • First 2017 General Meeting: February 25

  • ALL INFORMATION – GO TO THE WEBSITE

  • No ads are allowed on website

  • Send people to website for info about club

  • Always BCC in emails (not CC so reply all doesn’t go to everyone)

  • Facebook Messenger – split into 2 groups (club info and random banter/talk)

 

INSURANCE INFO

 

SCORA changing policy

Blanket insurance for club but each paddler needs their own insurance

NEXT MEETING

  • Quotes and updates on boat maintenance

  • Need to buy items

  • Trailer maintenance

  • Ask Alicia how many keys are checked out by TAZ and make a plan to get license & use motor boats

  • Who is racing in the Salton Sea?