Board Meeting 1/12/2017

Date: 1/12/2017

Location: TTL

In attendance: Carlos, Dee, Larissa, Jose, Stacy, Kui, Stacia, Andy

Agenda

INSURANCE

DUES

BOATS

FUNDRAISING

ONLINE FUNDRAISING

MEMBERSHIPS

MEETINGS

EXPENSES

OPEN HOUSE

SCORA

BOATS

PRACTICE

RACERS

RANDOM NOTES

TASKS

 

INSURANCE

  • Through Servco in Hawaii

  • Diana needs to call insurance

  • Expenses-  $1M Rider insurance needed for the City of Tempe

DUES

  • We have a tracker

  • due dates

  • more communication

  • All dues in by January 31st or settled with Diana

BOATS

  • Storage- space

  • Club owns 2 OC 1

  • OC 1 fees for other people

  • Only oc1’s or other kinds of boats?

  • Our space can hold 2 or 3 more Oc1’s $150/year

FUNDRAISING

  • Lacretia, contact for ALOHA FESTIVAL

  • Raffle tickets

  • $5 each- $1 for the club

  • All tickets need to be turned in by February 28

  • 100 tickets from Bob

  • Ask bob who the check needs to be written out to

  • ASK: Sell more hats, leis, shirts, STUFF

  • EMAIL TED FOR ALL ALOHA FESTIVAL STUFF

  • How many tents, what can we bring, how big is our space

  • ASK if I can bring a generator- which

Online Fundraising Account

gofundme

  • Make a campaign

  • Canoe repair campaign

  • Scholarship

  • Keiki scholarship

  • Video exposure a must

Amazon Smiles

  • Learn and show people how to do it.

  • Email about it

  • Company Amazon accounts

Membership

  • SIGN WAVERS

  • End of January all are due

  • $100 Students

  • $150 Individual

  • $200 Family up to 2 adults 2 kids

General meeting

  • February 25

Next Board Meeting

  • February 2nd

Expenses

  • 4 TAZ TENTS that say TAZ ON THEM

  • Kui buying stuff for open house and then some

Open House

  • March 18

  • Taz business cards, flyers, bracelets

SCORA

Voting

  • We want unlimited to have their own category for coed masters

Boats

  • Painting and repair

  • Andy looking up for companies

  • Fiberglass work needs to be done

  • Need another dolly

  • Brett to loan weld machine or

  • Andy will look for metal working shops to make it

Practices

  • Tues, Sat- Salton Sea

  • Thurs, Sat- Open

  • This Saturday no closures, just delays

  • 8AM Saturday General practice

  • 2 Special Practices- Monday-MLK DAY- NY coming into town- EXTRA PRACTICE

  • MEET UP- Women on Adventure: January 21 10AM- Double Haul- Borrow Na Leo’s dolly– Regular practice planned, need more people to help steer and stroke, POTLUCK

Racers

  • Higher Expectations

  • Need to know how to swim

  • Emergency PFD

  • Tread water tests- water tests

  • Set for Salton Sea- Coach Kui is happy

Salton sea

  • Look for camping and sleeping options

  • Salton Sea Registration done by the coaches

  • No crews are set yet

Random Notes

  • Na Pali

    • 6 and 6 for crew- coed

  • Start making plans and intent to race

  • Same SCORA races planned this year with exception of ADR Havasu and Na Pali

  • Jose is the point of contact for Kialoa discount blades

Tasks

  • Need External coach for practice when board is occupied

    • Amy, Ilona, Leonard

  • TEXT KUI ABOUT WELCOME PACKET, TENTS CARDS, AND STUFF

  • SEND EMAIL ABOUT ALOHA FESTIVAL TONIGHT!!!!!!!!!

  • Andy to contact Salton Sea for booth and camping

December 20, 2016 Board Notes

Notes: December 20, 2016

In attendance: Carlos, Dee, Larissa, Jose, Stacy, Diana, Kui, Leonard, Stacia

FEES

CREWS, COACHING & PRACTICE 

TAZ CLUB RACES

OTHER EVENTS

BOAT MAINTENANCE

TRAILER MAINTENANCE

NEED TO BUY

TRIPS

RANDOM NOTES

INSURANCE INFO

NEXT MEETING

FEES

  1. Bank: $8,500

  2. Ironman: +$ 2,400

  3. ADR check +$800

  4. Storage Fee: -$2,500

  5. SCORA Fee & Insurance: ~$1,000

  6. New paddlers paddle for free 3 times then need to make a decision

  7. TAZ Tracking – Online

    1. No one gets added until dues are paid

  8. Accountability is #1, new policy set

    1. 30 days away from race, fees are due

    2. 7 days away from race, cannot race, OR speak with coach

  9. Pay Club Dues by 1/1/2017 for discount

  10. Payment options are available for membership dues

CREWS, COACHING & PRACTICE

 

  1. All paddlers need approval from coach

    • Novice in general can’t do some long distance races 15+ miles (coaches decision)

  2. Log all paddler’s practices

  3. PRACTICES FOR DECEMBER – FEBRUARY (SALTON SEA RACE)

    • TUESDAYS 6 PM: SALTON SEA RACE PRACTICE

    • THURSDAY 6 PM: OPEN PRACTICE

    • SATURDAY 6 PM: OPEN PRACTICE

 

TAZ CLUB RACES

 

  1. SALTON SEA 6-12 Miles ($45 Due by January 11, 2017)

  2. Crystal Pier

  3. Marina Del Rey

 

OTHER FUTURE EVENTS

 

  1. January 21st – Recruiting event: Woman on Adventure (Double haul practice?)

  2. Next SCORA meeting 1/21/2016

  3. March 11-12 – ALOHA Festival (Tempe Beach Park)

  4. March 18, 2017, TAZ Open House (use punch cards to get rides in the boat for newbies)

BOAT MAINTENANCE

  1. Get 2 quotes on maintenance

  2. Call Rosen for paint options (Include info on polish, clear coat, & paint)

  3. Other options for paint. Tom Woolridge – 6023198113

  4. How much do canoes currently weigh

  5. An Industrial scale

  6. Makaha – Bradley (Clear Coat, polish)

  7. Ka Ikena – Bradley (Fiberglass Repair, Clear Coat & Polish)

  8. VIRGINIA (Needs structural repair Paint, Clear Coat & Polish)

  9. TITA Malia (Paint, Clear Coat & Polish)

TRAILER MAINTENANCE

Structural work needed

  • Rusted Bolts

  • Flat bar VS Oval Carrier

  • Add Tool box on trailer

 

TRIPS

Saguaro after February

 

NEED TO BUY

  • Yoga mats

  • Holder for the lights on the iakos

  • Flag holder

  • 2 New dollies

RANDOM NOTES

  • Link to open drive in email w/ SCORA folder

  • First 2017 General Meeting: February 25

  • ALL INFORMATION – GO TO THE WEBSITE

  • No ads are allowed on website

  • Send people to website for info about club

  • Always BCC in emails (not CC so reply all doesn’t go to everyone)

  • Facebook Messenger – split into 2 groups (club info and random banter/talk)

 

INSURANCE INFO

 

SCORA changing policy

Blanket insurance for club but each paddler needs their own insurance

NEXT MEETING

  • Quotes and updates on boat maintenance

  • Need to buy items

  • Trailer maintenance

  • Ask Alicia how many keys are checked out by TAZ and make a plan to get license & use motor boats

  • Who is racing in the Salton Sea?