Team Arizona OCC Board Meeting 2/08/18

Team Arizona OCC Board Meeting

Thursday, 2/08/18

Attendees

Andy Thomas, Carlos Hernandez, Diana Durham, Kui Eugenio , Sofia Tuncap, Terry Mendoza, Valerie Symthe

Last Meeting Follow-up

501C3 Info- Jeff L – Jeff looked into it, we should be able to do it but not sure what the benefit is to do so. We will relook at this if we start raising enough funds ($50,000 – which is tax limit)

Team info form to handout with waiver – Andy – will work on for new members to give out after Aloha Festival

Key Inventory (Ask Alicia) – Kui will check with Alicia if she has a list of who has TAZ keys. We think Kui, Amy & Larissa have current keys. Order 2 more keys so we have 5 total for the club. New Keys go to Val and Ilona

Member skills form – Andy – skills of current members to see what they can offer to the club. Ask at the general meeting for list.

Finance Status

  1. Account Balance – $5962.14 not including Ironman Check
  2. Upcoming Expenses
    1. SCORA dues & insurance
    2. Boat & canoe maintenance
  3. Expected Income
    1. membership dues
  4. Fundraising
    1. Aloha Festival raffle tickets
  5. Sponsorships – Carlos will work with Merrily in going to see business for sponsorship
    1. Diana will create letterhead for sponsorship letters
  6. Dues – dues should be paid by the General Meeting

 

Team General Meeting

  1. Date/Time
    1. Saturday, Feb 17th – after practice 10:00am
  2. Location
    1. Tempe Town Lake
  3. Agenda
    1. Practice Expectations
      1. Race v Recreation
      2. Kona, HI by  August 15 to 20 miles
    2. Skills/Member discounts
    3. Races
    4. Aloha Festival
      1. booth/double-hull sign up sheets
    5. Fundraising committee
    6. Safety & Equipment
    7. Accountability Team – weight & strength goals
      1. Team Leader – Terry Mendoza
      2. 3 potential
      3. Weigh-Ins next practice
    8. Sign up – t-shirt size/type
  4. Food – Diana will take care of this

Misc.

  1. Website
    1. Update dues section so easier to pay online
    2. Races Link – still showing 2017
  2. Practices/Schedule
    1. Add Thursdays after Aloha Festival (racers only)
    2. Add Sunday after general meeting (racers only)
    3. Saguaro Lake – potential March 31st / April 28th
      1. Jetski/ Terry for wakes
    4. Schedule
      1. Tuesday @ 6pm, launch canoes 6:30
      2. Saturday @ 8am, launch canoes 8:30
  3. Safety
    1. Motor boat testing – Tempe Lake. This is so we have a coaches boat that would follow the canoe for training/practice
    2. 1man canoe use – rules, request/approval to use from Kui
    3. PFDs, general safety – we need to make sure all members are aware of what the safety rules are
  4. Team Communication
  5. Small boat storage – stall 26 – will be renting to members for 1man/2man canoes
    1. Cost to club
    2. Cost to members

Equipment and Maintenance

  1. Andy & Kui need to do a full inventory of what repairs and purchases need to happen for the canoes this year (this weekend)
  2. Canoe maintenance – every Sunday 9am until Aloha Festival (2/11, 2/18, 2/25), will also on Tuesday/Thursday
  3. Canoes
  4. Trailer
  5. Covers
    1. 3 needed
  6. Paddles
  7. Misc

Upcoming Events

  1. Aloha Festival
    1. Double hull rides – Kui follow up with Alicia on what we need to do
      1. Volunteers – Announce at General Meeting
      2. Booth – Selling Lei, shirts, Hats   
    2. Canoe Blessing
      1. Create Flyers add Poi info
    3. Branded items
      1. Wristbands
      2. Leis
      3. T-shirts/hats
      4. stickers
  2. SCORA – coaches clinic – March 3rd @ NAC – Kui, Amy,